City of Columbia Falls Montana » News

Agenda – Regular Meeting TUESDAY September 7, 2010

snicosia — Fri, 03 Sep 2010 22:28:48 +0000

AGENDA

TUESDAY, SEPTEMBER 7, 2010

CITY COUNCIL CHAMBERS

FINANCE COMMITTEE – 6:30 P.M.

1. Claims Review (Barnhart, Karper, Petersen)

REGULAR MEETING – 7:00 P.M.

1. CALL TO ORDER

A. Roll Call

B. Pledge of Allegiance

2. APPROVAL OF AGENDA

3. CONSENT AGENDA

*A. Approval of Claims $206,417.52

*B. Approval of Payroll Claims $65,649.20 August 20

$14,851.01 August 24

$80,313.70

*C. Approval of Regular Meeting Minutes – August 16^th

*D. Approval of APS Healthcare Agreement, 7/1/08 – 6/30/11 and authorize City Manager to sign.

*E. Acceptance of Infrastructure – 16^th Street E Pressurized Sewer Main

*F. Approval of Developer’s Extension Agreement, Eric Christianson, and authorize City Manager to sign.

4. BID OPENINGS/NOTICES/AWARDS – None

5. VISITORS/PUBLIC COMMENTS

6. PUBLIC HEARINGS/NOTICES

A. Preliminary Budget hearing continuation (until September 20, 2010)

7. ORDINANCES & RESOLUTIONS

*A. Resolution #1599 – Establishing Certain Administrative Fees and Charges Relating to the City’s Finance and Police Departments

*B. Resolution #1600 – Establishing Certain Fees and Charges Relating to the City’s Public Works Department

*C. Resolution #1601 – Adopting the Flathead County Montana Comprehensive Emergency Management Plan – Basic Plan

8. UNFINISHED BUSINESS

9. NEW BUSINESS

*A. Request to abandon SW corner of C Street and 2^nd Ave. E

*B. Request to approve Community Garden Site within City Park

10. REPORTS/BUSINESS FROM MAYOR & COUNCIL

11. CITY ATTORNEY REPORT

12. CITY MANAGER REPORT

13. MISCELLANEOUS

A. INFORMATIONAL CORRESPONDENCE - List available for Review

B. STAFF REPORTS

14. ADJOURN

August 2, 2010 Regular Meeting Minutes

snicosia — Tue, 17 Aug 2010 14:44:24 +0000

REGULAR MEETING – AUGUST 2, 2010

Regular Meeting – Transact Routine Business

Mayor Barnhart called the meeting to order at 7:00 p.m. with roll call as follows:

PRESENT: Barnhart

COUNCIL: Bates, Karper, Petersen, Plevel, Reikofski, Shepard.

ABSENT: None.

ROLL CALL

Also present were City Manager Shaw, Finance Director/City Clerk Nicosia, City Attorney J. Breck, Police Chief Perry, and Fire Chief Hagen.

Pledge of Allegiance

PLEDGE

APPROVAL OF AGENDA:

Karper made motion to approve the agenda as presented, second by Bates. Motion carried unanimously.

AGENDA

APPROVAL

CONSENT AGENDA:

Shepard made motion to approve the consent agenda as listed with Mayor Barnhart noting the finance committee reviewed claims and found no exceptions, and Item D. was removed from the Agenda as it was no longer needed, second by Bates. Motion carried with Council voting as follows: AYES: Bates, Karper, Petersen, Plevel, Reikofski, Shepard, Barnhart. NOES: None. ABSENT: None.

CONSENT

AGENDA

APPROVAL

A. Approval of Claims $116,224.93 August 2, 2010

$175.00 Sign Permit Fee

B. Approval of Payroll Claims $69,131.77 July 23, 2010

C. Approval of Regular Meeting Minutes July 19, 2010

~~D. Approval of Plant Investment Fee Agreement with Renfrow Cabinet Works and authorize City Manager to sign.~~

PRESENTATIONS:

A. 15-year service pin – Hugh Robertson – Mayor Barnhart presented the 15-year service pin to Mr. Robertson and thanked him for his years of service to the City.

VISITORS/PUBLIC COMMENTS – None.

PUBLIC HEARINGS:

A. Notice of Public Hearing – August 16^th – Preliminary Budget, Special Assessments and Permissive Medical Levy for the 2010/11 FY – Mayor Barnhart read the notice

RESOLUTIONS & ORDIN

A. Resolution #1595 – Approving the Change of Control of the Franchisee under the Cable Television Franchise – Manager Shaw reported that this Resolution is necessary due to Cablevision Systems Corporation acquiring Bresnan Communications, LLC. This Resolution transfers the Franchise Agreement to Cablevision without changing any of the provisions. City Attorney Breck had thoroughly reviewed the document and found no outstanding issues or items of concern. Shepard made motion to approve Resolution #1595, second by Plevel. Motion carried with Council voting as follows: AYES: Karper, Petersen, Plevel, Reikofski, Shepard, Bates, Barnhart NOES: None ABSENT: None

Resolution #1595 –

Cable Television Franchise

UNFINISHED BUSINESS:

A. Municipal Park Land removal from Street Maintenance Assessment – Dir. Finance Nicosia reported that the removal of the Municipal Park Land from the Street Maintenance District results in a decrease of approximately $9,300 in assessment and 1,194,969.42 square feet. City administration recommends leaving the current per sq ft rate of .0077500719 in place and reducing the anticipated assessment revenue to $301,000 from $310,000. Plevel made motion to direct the City Staff to prepare the Street Assessment Resolution to include removing the Municipal Park Land from assessment, second by Reikofski. Motion carried with all voting in favor of the motion.

NEW BUSINESS:

A. Not-for-profit Waiver of Building Code Fee – Manager Shaw reported that the City of Whitefish notified the City that they were no longer honoring waivers of building fees to qualifying non-profit organizations due to the current economic climate. The City of Columbia Falls had adopted criteria in 2006 granting waivers in the same manner as the City of Whitefish. Recently, two waivers were granted by the City of Columbia Falls in compliance with Resolution #1460. Council discussed repealing Resolution #1460 or continuing the commitment with the City paying the “waived” fee. Manager Shaw noted that the city has received very few of these each year and that the maximum amount on any application is $650. The two currently approved by the City are each below that amount. Mayor and Council remain committed to continuing the waiver. No action taken. City Administration will budget for General Fund to pay for waivers.

B. Hopkins request for relief from materials charge – Council reviewed the request and City policy regarding meter reading equipment. It was noted that the touch pad/reader were located on the front of the garage in the same location. Manager Shaw noted that the City only has this situation once or twice a year but the individual responsible for the destruction of the equipment is charged according to City policy, whether the damage was on purpose or accidental. Shepard made motion to bill Mr. Hopkins the $175 for the replacement of the meter read in accordance with City policy, second by Bates. Motion carried with all voting in favor of the motion.

REPORTS/BUSINESS FROM MAYOR & COUNCIL:

A. Petersen updated Council on the welcome signs progress. MT DOT asked landowners to sign an additional document that grants the State access to the site. He also reminded Council to review the Nucleus traffic between 10 am and 5 pm.

B. Barnhart requested an update on the Shay Engine repairs. Manager Shaw noted that the new pieces are constructed and painted and the City crew will assemble on-site in September. Barnhart also requested information on the moose that was at Falls Park. Manager Shaw noted that the thin sheet metal has rotted away and the moose is presently at the City shop. The crew has repaired the sculpture numerous times but it was not originally constructed to stand in water. Barnhart also reported on attending the exhibit at Discovery Square. He mentioned that he would like the City to look at obtaining the old city jail located at 5^th and 2^nd to preserve the historic building for the future. He also asked about plans to replace the fire engine. City staff has an engine replacement on the Capital Improvement Plan for “future” funding.

C. Shepard reported complaints of young people under the legal drinking age obtaining beer at the Farmers’ Market. Chief Perry will investigate. He also expressed concern over the expenditure of approximately $1 million for the Red Bridge project to accommodate only pedestrian traffic with the lack of connecting paths on River Road or Columbia Falls Stage. Shepard also reported that the water/wastewater group met and he would like to schedule a tour of the Columbia Falls facility.

D. Plevel asked for an action item on the next regular agenda to name the “Toddler Park” in Riverbend Estates Subdivision as “Hidden Cedar Park.”

REPORTS/BUSINESS FROM CITY ATTORNEY:

A. Attorney Breck reviewed his comments on the Cablevision Franchise agreement.

REPORTS/BUSINESS FROM CITY MANAGER:

A. Manager Shaw reported that the City staff is currently working on a contract for chip sealing approximately 15 blocks and planning on the city crew overlaying approximately 10 blocks this summer/fall. Shaw and Public Works Director Lowry reviewed the street condition earlier in the day.

B. Manager Shaw reported that is not anticipating a decrease in service level with the 2011 FY budget. The major outstanding item is the final cost of the wastewater treatment plan upgrade. Council may have to look at raising rates if the project runs in to any additional change orders.

C. Staff asked Council to set the date for their City infrastructure tour. Council decided on September 13^th at 6:30 p.m.

INFORMATIONAL CORRESPONDENCE is available for thirty days in the Finance Director’s office.

STAFF REPORTS

A. Finance – June 2010

MISC CORRESPONDENCE

REPORTS

ADJOURN:

Upon motion duly made and seconded the meeting adjourned at 8:20 p.m.

ADJOURN

____________________________

Mayor

ATTEST:

__________________________________

City Clerk

APPROVED BY COUNCIL ACTION: August 16, 2010

Agenda – August 16, 2010 Regular Meeting

snicosia — Fri, 13 Aug 2010 21:20:20 +0000

AGENDA

MONDAY – AUGUST 16, 2010

CITY COUNCIL CHAMBERS

FINANCE COMMITTEE – 6:30 P.M.

1. Claims Review (Barnhart, Shepard, Bates)

REGULAR MEETING – 7:00 P.M.

1. CALL TO ORDER

A. Roll Call

B. Pledge of Allegiance

2. APPROVAL OF AGENDA

3. CONSENT AGENDA

*A. Approval of Claims $869,787.56 August 16, 2010

*B. Approval of Payroll Claims $84,508.61 August 6, 2010

*C. Approval of Regular Meeting Minutes August 2, 2010

*D. Approval of Cooperative Wildfire Management 2010 Annual Operating Plan with DNRC and area fire departments/districts/areas and authorize City Manager to sign.

*E. Approval of Outside Aid Protective Assistance Agreement and authorize City Manager to sign.

*F. Approval of Microcomm Change Order #1

4. VISITORS/PUBLIC COMMENTS

5. PUBLIC HEARINGS/NOTICES

*A. Public Hearing – Preliminary Budget, Special Assessments and Permissive Medical Levy for the 2010/11 FY

6. ORDINANCES & RESOLUTIONS

*A. Resolution #1596 – Redefining the Area included within the Columbia Falls Street Maintenance District and Method of Assessment

*B. Resolution #1597 – Levying Assessments upon Property with Special Improvement Districts to defray the cost of said Special Improvement Districts for the FY 2010-11.

*C. Resolution #1598 – Setting and Adopting the Mill Levies on all real and personal property within the City of Columbia Falls, Approving Special Levies for Special Purposes on property within the City of Columbia Falls for the 2010-11 FY.

7. UNFINISHED BUSINESS – None

8. NEW BUSINESS

A. Naming Toddler Park in Riverbend Subdivision – Hidden Cedar Park

9. REPORTS/BUSINESS FROM MAYOR & COUNCIL

*A. Proclamation – Family Day

10. CITY ATTORNEY REPORT

11. CITY MANAGER REPORT

12. MISCELLANEOUS

A. INFORMATIONAL CORRESPONDENCE - List available for Review

B. STAFF REPORTS

1. Police – July 2010

13. ADJOURN

Agenda – July 19, 2010 Regular Meeting

snicosia — Sun, 18 Jul 2010 04:27:55 +0000

AGENDA

MONDAY – JULY 19, 2010

CITY COUNCIL CHAMBERS

FINANCE COMMITTEE – 6:30 P.M.

1. Claims Review (Barnhart, Petersen, Plevel)

REGULAR MEETING – 7:00 P.M.

1. CALL TO ORDER

A. Roll Call

B. Pledge of Allegiance

2.APPROVAL OF AGENDA

3. CONSENT AGENDA

*A. Approval of Claims $37,791.00 6/30/10

$54,782.96 7/5/10

$588,419.98 7/19/10

*B. Approval of Payroll Claims $76,615.39 6/25/10

$90,665.29 7/9/10

*C. Approval of Regular Meeting Minutes June 21, 2010

*D. Approval of Swank Enterprises, WWTP, Change Order #6 and authorize City Manager to sign.

*E. Approval of American Electric, City Hall Electrical Project, Change Orders #3 and #4 and authorize City Manager to sign.

*F. Approval of City Beautification Report

*G. Approval of Utility Billing Bad Debt as of June 30, 2010 and review collection/delinquency report.

*H. Approval of High Country Land & Cattle Easement and authorize City Manager to sign.

*I. Approval of City NSF Check Policy

*J. Approval of FM Global Fire Prevention Grant Application and authorize City Manager to sign.

*K. Approval of revised Multi-Bank Securities, Inc. agreement paperwork and authorize appropriate City officials to sign.

*L. Approval of updated Job Description – Custodian and Building Maintenance/Groundskeeper

4.APPOINTMENTS

*A. Volunteer Firefighter – Michael Baiar

5. VISITORS/PUBLIC COMMENTS

A. Bill Dakin – Cedar Creek Properties

6. PUBLIC HEARINGS/NOTICE

*A. Notice of Public Hearing – August 2, 2010 – For the purpose of receiving public comment on the 2010-11 FY special assessments.

7. ORDINANCES & RESOLUTIONS

*A. Resolution #1594 – Heritage Days 2010

8. UNFINISHED BUSINESS

*A. Lighting District Report

9. NEW BUSINESS

A. Red Bridge Commitment

B. 2011 FY Preliminary Budget Overview

10. REPORTS/BUSINESS FROM MAYOR & COUNCIL

*A. Shepard – 911 Update

11. CITY ATTORNEY REPORT

12. CITY MANAGER REPORT

*A. CTEP Update

13. MISCELLANEOUS

A. Informational Correspondance - List available for Review

B. Staff Reports

1. Police – June Activity

2. Court – 2010 FY Activity (estimated) and Quarter Comparisons

14. ADJOURN

June 7, 2010 Regular Meeting Minutes

snicosia — Tue, 22 Jun 2010 15:06:45 +0000

REGULAR MEETING – JUNE 7, 2010

Regular Meeting – Transact Routine Business

Mayor Barnhart called the meeting to order at 7:00 p.m. with roll call as follows:

PRESENT: Barnhart

COUNCIL: Karper, Petersen, Plevel, Reikofski, Shepard.

ABSENT: Bates

ROLL CALL

Also present were City Manager Shaw, Deputy Clerk Ott, City Attorney Breck, Police Chief Perry and Fire Chief Hagen.

Pledge of Allegiance

PLEDGE

APPROVAL OF AGENDA:

Karper made motion to approve the agenda as presented, second by Plevel. Motion carried unanimously, with Bates absent.

AGENDA

APPROVAL

CONSENT AGENDA:

Plevel made motion to approve the consent agenda as listed with Mayor Barnhart noting the finance committee reviewed claims and found no exceptions, and amendment of May 24, 2010 Workshop Minutes, second by Reikofski. Motion carried with Council voting as follows: AYES: Barnhart, Karper, Petersen, Plevel, Reikofski, Shepard NOES: None. ABSENT: Bates.

CONSENT

AGENDA

APPROVAL

A. Approval of Claims $295,564.55 6/7/10

B. Approval of Payroll Claims $69,233.05 5/28/10

C. Approval of Regular Meeting Minutes May 17, 2010

Approval of Workshop Meeting Minutes May 24, 2010

D. Approval of Judge’s Absence per City Policy

E. Approval of ITSD Agreement and authorize City Manager to sign.

F. Approval of 2010 Swim Team Agreement and authorize City Manager to sign.

G. Approval of American Electric, City Hall Electrical Project, Change Order #2 and authorize City Manager to sign.

H. Adoption of Job Description – Police Department Office Assistant and authorize City Manager to advertise job opening.

BID OPENINGS/NOTICES/AWARDS – None.

VISITORS/PUBLIC COMMENTS:

Mayor Barnhart asked for comments from the audience on items not on the agenda.

1. Bill Kuka, 280 4^th Ave. E.N. addressed the Council on recent crime in his neighborhood, including burglary and vandalism. His boat, parked in the alley, was vandalized as well as a four-wheeler. He has installed a motion light to deter further vandalism.

2. Stephanie Larkin, 270 4^th Ave. E.N., neighbor to Bill Kuka, also addressed the Council on crime in the area. She expressed concern about an increase in insurance premiums due to the burglaries and vandalism.

Councilman Shepard requested that Council discuss the issue during Mayor & Council comments.

VISITORS/PUBLIC COMMENT

PUBLIC HEARINGS:

A. Mayor Barnhart read Notice of Hearing June 21, 2010 to rescind Ordinance #659 – Building Permit Fees and establish fees by Resolution.

Manager Shaw noted in Agenda Item 9 C. that Council may decide not to change fees but it made sense to leave the public notice to change the adoption of the fees from an Ordinance to a Resolution. Council concurred.

RESOLUTIONS & ORDINANCES:

Mayor Barnhart read the first paragraph of Resolution #1590 – Amending Certain Fees for the Use of the City’s Pool. Manager Shaw reported that the Finance Director reviewed the costs of holding parties and the current fees being charged resulted in a loss to the pool operations. Additionally, pool standards adopted by the State in March of this year require one lifeguard for every 2,000 sq ft of pool, thereby requiring 3 lifeguards on deck anytime the entire pool is open. Previously, depending on the size of the party, the Pool Manager scheduled parties with 2 lifeguards. The recommended fee of $125 covers just the cost of staffing a party and no other operational costs. Previously, the cost was $50 plus $1/participant for a two-hour party. Mayor Barnhart expressed concern over raising the fee, fearing that no one would use the facility. Councilman Shepard noted that other venues, such as Wave or Summit, cost more to use. Councilman Karper noted that the taxpayers should not subsidize staffing of private parties. Karper made motion to approve; second by Plevel. Motion carried with Council voting as follows: AYES: Karper, Petersen, Plevel, Reikofski, Shepard NOES: Barnhart ABSENT: Bates. Mayor Barnhart requested that the staffing regulation issue be raised at the Fall League conference.

RESOLUTION 1590 – POOL PARTY FEES

UNFINISHED BUSINESS – None.

NEW BUSINESS:

A. Approval of Revised Wildcat Estates Subdivision Improvement Agreement and Authorize City Manager to sign. Manager Shaw reported that the City approved allowing the developer to put in the sidewalk after the structures were being built. The east-side structures have not been built and the City requested a new SIA and bond to cover installing that portion. Building has not begun on the east-side of the street at this time. Councilman Plevel expressed concern over the delay of the sidewalk being built as residents within the development have a right to have sidewalks. Council discussed the traffic and delay in building the sidewalks. Manager Shaw noted that it is a slow traffic area and the City has not received any complaints about the sidewalks not being installed. Council discussed two additional years as being too long for residents to wait. Plevel recommended extending the date to September 30, 2011. Councilman Petersen asked for clarification on extending the date or allowing the sidewalk to be built when the construction is completed. Manager Shaw noted that those two options would be handled differently. Mayor Barnhart called for a motion. Councilman Plevel made a motion to approve the Revised Wildcat Estates Subdivision Improvement Agreement with a deadline of September 30, 2011, subject to receipt of bond letter; motion seconded by Shepard. Motion carried with voting as follows: AYES: Plevel, Reikofski, Shepard, Karper, Barnhart NOES: Petersen ABSENT: Bates

B. Accept Bee Hive Homes Infrastructure – Manager Shaw reported that the developer had completed Water and Sewer Mains and walk path to City standards. Shepard made motion to accept the Bee Hives Homes Infrastructure, second by Reikofski. Motion carried with all voting in favor of the motion, Bates absent.

C. Building Code Permit Fees – Manager Shaw reported that the City last revised the fees in 2004. Over the past five years, the amount paid under contract to the City of Whitefish had declined due to the decrease in permits in quantity and revenue. The City pays 65% of the amount collected to the City of Whitefish based on the adopted rate of 80% of the fees in the Uniform Building Code (UBC). Manager Shaw recommended Council looking at raising the fees to 100% of the Table 1-A from the UBC ; noting that while it would not result in relieving Whitefish’s Building Department cash flow issues, it would provide a substantial gesture that the City of Columbia Falls is willing to help address the problem. Manager Shaw noted that Whitefish charges 100% of the 2004 Table 1-A. Manager Shaw anticipated only 5 -6 building permits in the next year. The City did not generate enough permit revenue, before the decline, to pay for our own inspector. Whitefish currently employs two inspectors. The contract automatically renews unless either party gives written notice 120 days in advance. Manager Shaw noted that the City may have to take over their own inspections if Whitefish decides to give notice to terminate. Mayor and Council not in favor of raising fees to 100% of the schedule at this time. No action taken by Council. Manager Shaw recommended leaving the June 21^st hearing in place to change the fee adoption to Resolution and not by Ordinance. Council concurred.

REPORTS/BUSINESS FROM MAYOR & COUNCIL:

1. Councilman Karper discussed the vandalism and burglary as he too had items taken out of vehicle in his driveway and his insurance premium was increased. Chief Perry reported that the City has two officers on duty most of the time but not from 3 am – 7 am as that is a quieter time. He noted that we’ve had about 200 thefts from vehicles, most of which were from unlocked vehicles and a few from illegal entry or break-ins. Currently working on the video from the Larkin break-in, with good photos, and cannot identify the suspects; noting that the time on the video was 12:05 a.m. Mayor and Council discussed the budgetary impacts, neighborhood watch programs, and not wanting to leave the City unprotected.

2. Mayor Barnhart noted that the City had received two letters concerning the Train Quiet Zone. Shepard noted that he discussed the issue with BNFS representatives who noted that significant number of people who trespass on the BNSF right-of-ways. It was noted that the cost would be conservatively $50,000 and take several years to complete the approval process. Shepard noted that tampering with the crossings could get people killed. Mayor would like to obtain public comment on the issue in the near future. Reikofski would like to see a greater community demand for quiet zones. Shepard will meet with BNSF representatives to obtain additional information.

3. Mayor Barnhart asked Chief Perry for direction for extra patrol. Barnhart recommended asking for a Public Safety Levy vote, requesting the costs and timeline for the June 21^st meeting.

REPORTS/BUSINESS FROM CITY ATTORNEY:

Attorney Breck reported on the City Attorney conference held in Billings. The Public Works Interlocal Agreement was discussed at the conference. The short-comings of the agreement will be addressed and the agreement will be sent back out to Cities and Towns for adoption in the future. Medical Marijuana was a hot topic at the conference and the attorneys will be working with the Legislature to fix some of the problems.

REPORTS/BUSINESS FROM CITY MANAGER:

1. Reported on the electrical upgrade project and other budgeted improvements. The wiring, painting and carpeting are almost completed in the Council chambers, hallway and office areas. In the next budget, the City will look at the upgrade necessary in the police department area. The police will have to be relocated while any work is being done.

2. Completed the Shay Engine Cab and will have to get assistance to have it transported to the engine site.

3. Committee consisting of City Manager, Director Public Works and Finance Director reviewed proposals for engineering services for the CTEP project and narrowed it down to two firms for further evaluation. Once selected, the contract negotiation process will begin. Council will see a contract after approved by the State.

4. Street Lighting District – As reported by Dir. Finance Nicosia, the cost of providing the 4 lights within the proposed Frontage Rd and Van’s Ave was $3,306, resulting in about a 12-year payback period for installation. Council looked at the options of creating a new district, with total costs paid by the 19 adjacent lot owners, or treated the improvements as an extension of the existing district, increasing the city-wide assessment to provide funding for the extension. Council discussed costs and decided to reduce the proposed project to one light at the intersection of Frontage and Van’s. City Staff will send letters of intent to the affected landowners based on the one light proposal.

INFORMATIONAL CORRESPONDENCE is available for thirty days in the Finance Director’s office.

MISC

CORRESPON-

DENCE

ADJOURN:

Upon motion duly made and seconded the meeting adjourned at 8:35 p.m.

ADJOURN

____________________________

Mayor

ATTEST:

__________________________________

City Clerk

APPROVED BY COUNCIL ACTION: June 21, 2010

June 21, 2010 AGENDA

snicosia — Sat, 19 Jun 2010 00:20:59 +0000

MONDAY – JUNE 21, 2010

CITY COUNCIL CHAMBERS

FINANCE COMMITTEE – 6:30 P.M.

1. Claims Review (Barnhart, Bates, Karper)

REGULAR MEETING – 7:00 P.M.

1. CALL TO ORDER

A. Roll Call

B. Pledge of Allegiance

2. APPROVAL OF AGENDA

3. CONSENT AGENDA

*A. Approval of Claims $694,386.91 6/21/10

*B. Approval of Payroll Claims $87,332.86 6/11/10

*C. Approval of Regular Meeting Minutes June 7, 2010

*D. Approval of Schellinger Construction, Street Project, Change Order #2 and authorize City Manager to sign.

*E. Approval of Intercap Loan Application – Street Projects

4. BID OPENINGS/NOTICES/AWARDS – None

5. VISITORS/PUBLIC COMMENTS

6. PUBLIC HEARINGS/NOTICE

*A. Public Hearing to rescind Ordinance #659 – Building Permit Fees and establish fees by Resolution.

7. ORDINANCES & RESOLUTIONS

*A. Resolution #1591 – Building Permit Fees

*B. Resolution #1592 – Revising 2010 FY Budget

*C. Resolution #1593 – Approving Final Plat of Moose Crossing

8. UNFINISHED BUSINESS – None

9. NEW BUSINESS

*A. Public Safety Election Reports

*B. 911 Center – Approval of 2011 FY Budget/Cost-Share $92,701

*C. Fire Suppression Facility for Moose Crossing and Cedar Creek Subdivisions

*D. Zoning for Moose Crossing and Cedar Creek South

*E. Cancel July 6, 2010 Regular Meeting, approve 6/30 and 7/6 claims

*F. LWCF River’s Edge Park Trail Grant Funding Level

10. REPORTS/BUSINESS FROM MAYOR & COUNCIL

11. CITY ATTORNEY REPORT

12. CITY MANAGER REPORT

13. MISCELLANEOUS

A. Informational Correspondance - List available for Review

B. Staff Reports

1. Finance – May 2010

2. Police – May Activity

14. ADJOURN

Agenda – May 17, 2010 Regular Council Meeting

snicosia — Thu, 13 May 2010 01:59:45 +0000

AGENDA

MONDAY – MAY 17, 2010

CITY COUNCIL CHAMBERS

FINANCE COMMITTEE – 6:30 P.M.

1. Claims Review (Barnhart, Reikofski, Shepard)

REGULAR MEETING – 7:00 P.M.

1. CALL TO ORDER

A. Roll Call

B. Pledge of Allegiance

2. APPROVAL OF AGENDA

3. CONSENT AGENDA

*A. Approval of Claims $345,019.07 5/17/10

*B. Approval of Payroll Claims $81,058.10 5/14/10

*C. Approval of Regular Meeting Minutes May 3, 2010

*D. Approval of Swank Enterprises, WWTP PH 2, Change Order #5 and authorize City Manager to sign.

*E. Approval of American Electric, City Hall Electrical Project, Change Order #1 and authorize City Manager to sign.

*F. Approval of Plant Investment Fee Pay Agreement with Meadow Lake Development and authorize City Manager to sign.

*G. Approval of Farmers’ Market Street Closure Request.

4. BID OPENINGS/NOTICES/AWARDS – None.

5. VISITORS/PUBLIC COMMENTS

6. PUBLIC HEARINGS/NOTICE

*A. Rivers’ Edge Park – Montana Fish, Wildlife and Parks Recreation Trails Grant Proposal

7. ORDINANCES & RESOLUTIONS

*A. Second Reading Ordinance #717 – Zoning Text Amendment adding Title 18.438.020 H to Columbia Falls Municipal Zoning Code

*B. Resolution #1589 – Intent to Surplus a Vehicle and Sell the Vehicle to Another Political Subdivision

8. UNFINISHED BUSINESS – None

9. NEW BUSINESS

*A. Approval of Northwest Drug Task Force Agreement for 2010-2011 and authorize City

Manager to sign.

10. REPORTS/BUSINESS FROM MAYOR & COUNCIL

*A. Mayor – National Military Appreciation Month Proclamation

11. CITY ATTORNEY REPORT

12. CITY MANAGER REPORT

13. MISCELLANEOUS

A. INFORMATIONAL CORRESPONDENCE - List available for Review

B. STAFF REPORTS

*a. Police Department – April Activity Report

14. ADJOURN

FUTURE MEETINGS: June 1^st – Tree Board

June 7^th and 21^st – Regular Council

April 19, 2010 Regular Meeting Minutes

snicosia — Tue, 04 May 2010 02:45:58 +0000

REGULAR MEETING – April 19, 2010

Regular Meeting – Transact Routine Business

Mayor Barnhart called the meeting to order at 7:00 p.m. with roll call as follows:

PRESENT: Barnhart

COUNCIL: Karper, Petersen, Plevel, Reikofski, Shepard, Bates

ABSENT: None.

ROLL CALL

Also present were City Manager/Planning Director Shaw, Finance Director/City Clerk Nicosia, City Attorney Breck, and Fire Chief Hagen

Pledge of Allegiance

PLEDGE

APPROVAL OF AGENDA:

Plevel made motion to approve the agenda, moving Item 11 City Attorney Report above Item 10, second by Petersen. Motion carried unanimously.

AGENDA

APPROVAL

CONSENT AGENDA:

Karper made motion to approve the consent agenda as listed with Mayor Barnhart noting the finance committee reviewed claims and found no exceptions, second by Plevel. Motion carried with Council voting as follows: AYES: Bates, Karper, Petersen, Plevel, Reikofski, Shepard, Barnhart NOES: None. ABSENT: None.

CONSENT

AGENDA

APPROVAL

A. Approval of Claims $193,918.96

B. Approval of Payroll Claims $64,125.10

C. Approval of Regular Meeting Minutes April 5, 2010

D. Approval of Change Order #4 – Swank Enterprises, WWTP Project and authorize City Manager to sign.

E. Approval of Investment Agreement – Kenneth Bailey, Multi-Bank Securities and authorize City Manager to sign.

F. Approval of Contract for Service – Jeff J. Minckler and authorize City Manager to sign.

VISITORS/PUBLIC COMMENTS

A. Tom Edwards, 1920 8^th Ave. West, spoke in favor of the proposed North Fork paving and encouraged Council to attend the April 20^th public hearing conducted by the State. Mr. Edwards supports the project to get more visitors through Columbia Falls to Glacier National Park. Mayor Barnhart and Councilman Reikofski are planning on attending.

PUBLIC HEARINGS

A. Public Hearing – Request by Plum Creek Northwest Lumber Inc. for a Conditional Use Permit. Applicant proposed construction of a Class III Landfill for the disposal of log yard waste. The proposed site is an abandoned gravel pit located on about 6 acres on the west side of the Columbia Falls Industrial Park on Tract 10E, Sec. 8, T30N, R20W. Mr. Shaw reported that the City-County Planning Board met on Tuesday, April 13^th, and recommended approval of the permit to Council, with conditions modified as noted in the Staff Report. City Manager/Planning Director Mr. Shaw reviewed the Site Suitability, Appropriateness of Design, Availability of Public Services and Facilities, and Immediate Neighborhood Impact, as detailed in the report and the applicable zoning regulations and Class III Landfill requirements per MT DEQ. Mr. Shaw noted that the Planning Board spent considerable amount of time on the neighborhood impact area and modified the conditions accordingly. Mr. Mitchell Leu, Environmental Engineer for Plum Creek addressed the Council and discussed the company’s plan to meet the conditions. They are installing chain link fence with a locked gate. Some trees will have to be trimmed to ensure the sight distance at the site access point. They are not installing lights, services or buildings at this site; it will serve only as a dump site, much as the company did on the “Pit to Park” site owned by the City. Mr. Leu was asked about the company’s plan for the access and removing gravel from the site. Leu noted that there will be only one access, with the gate well removed from the roadway, and that the gravel pit is empty. Mr. Leu was also asked about the revegetation process and the ability to build on the site. Mr. Shaw and Mr. Leu reviewed the state permitting requirements for a Class III Landfill, including the types of products that can go in the site and the closure process. Mayor Barnhart noted that the Department of Environmental Quality will hold a hearing before issuing the permit. Mayor Barnhart opened the hearing at 7:35 p.m. Blake Peterson, 389 4^th St. W.N., stated that the proposed Class III Landfill would be better than the “nuisance” the site has currently and historically been. Mr. Anderson requested additional information on Class III Landfills and hoped that the use of this property as a landfill would not cause a loss of industrial opportunities. Mr. Peterson noted that the Growth Policy map shows the property as heavy industry and he didn’t feel that was appropriate next to the residential area. Paula Peterson, 389 4^th St. W.N., also asked Council to look at the heavy industry designation on the growth policy map and change the designation to light industry before approving the CUP for the Class III Landfill. Mr. Shaw noted that the map was created several years ago and the heavy industry shading appears to be in error due to the other areas being designated light industry and the residential area nearby. He added that Council will be updating the Growth Policy and the map in the near future and can correct the designation. The current zoning is light industry and any change would take a public hearing process. Dir. Finance/City Clerk Nicosia noted that no written comments had been received regarding this matter. Mayor Barnhart closed the public hearing at 7:40 p.m.

a. Plevel made motion to accept the staff report, #CCU-10-01, as findings of fact, second by Shepard. Motion carried with Council voting as follows: AYES: Plevel, Reikofski, Shepard, Bates, Karper, Petersen, Barnhart NOES: None ABSENT: None

b. Reikofski made motion to approve the Conditional Use Permit, modifying the conditions to include #9 “Trucks Entering” warning signs to be posted on both sides of the approach. Second by Bates. Motion carried with Council voting as follows: AYES: Reikofski, Shepard, Bates, Karper, Plevel, Petersen, Barnhart NOES: None ABSENT: None

B. Public Hearing – Request by the City of Columbia Falls to amend the zoning text to permit the placement of an off premise “entrance sign” on the major routes into the City within any zoned district or unzoned land. Sign location requires property owner’s consent and is limited to non-commercial content, a “welcome” message and service club signs. City Manager/Planning Director Shaw reviewed the amendment to add 18.438.020 H. City Entrance Sign. Planning Board reduced the proposed language from 150 Square feet, height not exceeding 20 feet to 80 Square feet, height not exceeding 15 feet. Mr. Shaw presented the staff report and noted that he had used the state standards of 150 square feet. Councilman Petersen stated that the 20 feet height restriction would be more advantageous as the signs will not be sitting at the same height due to differences in the topography on the west and east ends. Mayor Barnhart opened the public hearing at 8:03 p.m. No one wished to address the Council on this request and no written comments had been received. Mayor Barnhart closed the public hearing. Council discussed the 20 feet height request, the set back requirements, and the proposed easements. Petersen noted that he is working with the City Attorney on obtaining the easements from the property owners. Councilman Shepard noted that neither proposed location of the signs would cause people to complain about obstruction of roadway visibility.

a. Karper made motion to accept the staff report, #CZT-10-02, as findings of fact, second by Petersen. Motion carried with voting as follows: AYES: Bates, Karper, Petersen, Plevel, Reikofski, Shepard, Barnhart NOES: None ABSENT: None

b. Petersen made motion to approve the Zoning Test Amendment, amending the language from the language proposed by the Planning Board; modifying the sign face area to not to exceed 150 square feet, not exceeding 20 feet in height and striking “setback from the property line same as primary use for the zone in which located.” Council concurred with Planning Board recommendation to strike “If the sign is visible from right of way controlled by State of Montana, the sign will comply with State prescriptions; located in other areas.” Motion seconded by Plevel. Motion carried with Council voting as follows: AYES: Karper, Petersen, Plevel, Reikofski, Shepard, Bates, Barnhart NOES: None ABSENT: None. City Attorney Breck will prepare the Ordinance for First Reading for the May 3^rd Regular Council meeting.

Public Hearing – Plum Creek Conditional Use Permit

RESOLUTIONS & ORDINANCES – None

UNFINISHED BUSINESS – None.

A. Naming Hilltop Homes Lot A park – Mr. Shaw noted that Council is not legally dedicating this area as park land, this action by Council will be to name an open space area. Council discussed the proposed names and the Tree Board plan of planting trees in this area representing each branch of the service. Reikofski made motion to name Lot A Hilltop “Military Service Park,” second by Shepard. Motion carried will all members voting in favor of the motion.

NEW BUSINESS:

A. Montana Land Concepts – Request to Provide Land as Bond for SIA – Mr. Shaw reported that Mr. Larson was unable to attend the meeting this evening and asked council if they wished to delay a decision. Council consensus was that a delay was not necessary and they could make a decision based on the available information. Mr. Shaw reported that in order to meet Final Plat Conditions, Mr. Larson would need a Subdivision Improvement Bond in the amount of $276,000. He is unable to obtain a bond in that amount and is requesting Council take deed to land as collateral for the SIA. While noting that Council can legally take deed to land as collateral, Mr. Shaw expressed concern over having the cash to complete the improvements if structures were built. The developer can sell lots immediately upon receiving Final Plat and the improvements must be complete if structures are built. If City could not sell deeded land, public funds would have to be used to complete the improvements. Council noted that they were not willing to put the City at risk for completing the improvements, especially when the City has been unable to sell City-owned lots in that same area. Shepard noted that the City is not a bond holder or bank. Mayor Barnhart stated that he understood the developer’s request and it certainly didn’t hurt for Mr. Larson to make his request to Council. Shepard made motion to deny request, second by Bates. Motion carried with all members voting in favor of the motion.

REPORTS/BUSINESS FROM CITY ATTORNEY

A. Quiet Zone Update – Attorney Breck presented the information he had received from the Whitefish Public Works Department. Whitefish established two quiet zone crossings after a long, tedious three-year process with the FRA and BNSF. They spent approximately $50,000 for the two crossings. Whitefish recommended starting with substantial public support before starting the process. The required equipment depends on the risk assessment determined by the Federal Railway Administration and BNSF. Council consensus was that there needed to be substantial support from the public before starting the process. City Staff will obtain additional information and report back to council as needed.

REPORTS/BUSINESS FROM MAYOR & COUNCIL

A. Shepard reported on the Preliminary 911 Budget from Board as required by Interlocal Agreement. Shepard noted that Shaw and Nicosia are working with the other finance directors and managers to complete the budget before the next 911 FECC Board meeting.

B. Mayor and Council discussed supporting the North Fork paving project. Shepard made motion to authorize the Mayor to proclaim the City’s support to pave the NF Road to Camas Creek to encourage traffic through Columbia Falls, second by Plevel. Motion carried with all members voting in favor of the motion. City Staff will prepare the Proclamation for the Mayor to take to the NF Road hearing.

REPORTS/BUSINESS FROM CITY MANAGER:

A. Columbia Falls as Urban Area – Manager Shaw reported on his meeting with MT DOT to discuss the potential of Columbia Falls being declared an Urban Area by DOT. MDT would require the City to develop a transportation plan, funded in part by the state with matching funds of 5-25% by the City. It may be in the City’s benefit to develop the transportation plan with the updated Growth Policy.

B. Reported on the MT DEQ response to the City’s letter on the proposed chipping facility at the Bark plant site. DEQ looks only at the air quality issues and not noise issues.

INFORMATIONAL CORRESPONDENCE is available for thirty days in the Finance Director’s office.

STAFF REPORTS

a. Police – March 2010 Activity

MISC

CORRESPON-

DENCE

REPORTS

ADJOURN:

Upon motion duly made and seconded the meeting adjourned at 9:30 p.m.

ADJOURN

____________________________

Mayor

ATTEST:

__________________________________

City Clerk

APPROVED BY COUNCIL ACTION: May 3, 2010

May 3, 2010 Regular Council Meeting Agenda

snicosia — Fri, 30 Apr 2010 17:31:45 +0000

MONDAY – MAY 3, 2010

CITY COUNCIL CHAMBERS

FINANCE COMMITTEE – 6:30 P.M.

1. Claims Review (Barnhart, Reikofski, Shepard)

REGULAR MEETING – 7:00 P.M.

1. CALL TO ORDER

A. Roll Call

B. Pledge of Allegiance

2. APPROVAL OF AGENDA

3. CONSENT AGENDA

*A. Approval of Claims $47,649.68 5/3/10

*B. Approval of Payroll Claims $62,034.80 4/30/10

*C. Approval of Regular Meeting Minutes April 19th

*D. Approval of Amended Urban Forestry Grant Agreement and authorize City Manager to sign.

*E. Approval “Welcome Sign” Easement with Steve and Debra Holton and authorize City Manager to sign.

4. BID OPENINGS/NOTICES/AWARDS – None.

5. VISITORS/PUBLIC COMMENTS

6. PUBLIC HEARINGS/NOTICE - None.

7. ORDINANCES & RESOLUTIONS

*A. First Reading Ordinance #717 – Zoning Text Amendment adding Title 18.438.020 H to Columbia Falls Municipal Zoning Code

8. UNFINISHED BUSINESS – None

9. NEW BUSINESS

*A. Authorize Engineer Selection Process – 3^rd Ave. E. Path

*B. 2^nd Ave. Abandonment Request

10. REPORTS/BUSINESS FROM MAYOR & COUNCIL

11. CITY ATTORNEY REPORT

12. CITY MANAGER REPORT

*A. DEQ WWTP Project Inspection Report

B. Manager’s Evaluation

13. MISCELLANEOUS

A. INFORMATIONAL CORRESPONDENCE - List available for Review

B. STAFF REPORTS

14. ADJOURN

City Manager/City Clerk

*Attachments for City Council

FUTURE MEETINGS: May 4^th Tree Board 6:30 p.m.

May 17^th Council

Conditional Use Request for Class III Landfill

William Shaw — Sat, 10 Apr 2010 15:25:01 +0000

A request by Plum Creek Northwest Lumber Inc. for a Conditional Use Permit. The applicant proposes construction of a Class III Landfill for the disposal of log yard waste. The proposed site is an abandoned gravel pit located on about 6 acres on the west side of the Columbia Falls Industrial Park on Tract 10E, Sec. 8, T30N, R20W.

PB staff rpt CCU 10-1